---
title: "Data Insight Tool User Role Management"
slug: "data-insight-tool-user-role-management"
updated: 2024-03-01T07:33:08Z
published: 2024-03-01T07:33:08Z
canonical: "documentation.infinite.com/data-insight-tool-user-role-management"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.infinite.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Data Insight Tool User Role Management

Abstract

Product: **Data Insight Tool**.

[Data Insight Tool User Management](/v1/docs/data-insight-tool-user-management)

### Manage Data Insight Tool Users

Roles are used to control the functions and restrict users from creating reports with specific candidate, form, and req data in Data Insight Tool.

### Relevant eLearning

[Video](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/2aCreateANewRole.mp4)

[Video](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/2bEditCopyOrDeleteExistingRoles.mp4)

### Process

#### Create A New Role

1. To create a new role, in BrassRing on Cloud, select Menu → Reports → Data Insight Tool → Manage Users and Roles.

![The Manage Users and Roles window](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/84d3f614-e0aa-485a-b536-6d538bb2a589.jpg)
2. Select **Create New Role**.
3. In the User Role Identity, enter a**Role Name**and **description**.
4. Select whether to **restrict users** who are assigned to this role from creating or editing all templates. If selected, clicking **Next**skips the restricted items page and takes you to the role summary page.
5. Select **Next**.
6. In the User Role Workshop, select up to 10 items to which to restrict access, and add the items to the**Restrictions Worksheet**. Users with this role cannot run reports with the restricted items.
7. Select **Next**.
8. The User Role Summary Opens. Select **Save**to save the new User Role, or **Back**to make further changes.

#### Edit Existing Roles

![The Manage Users and Roles window](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/84d3f614-e0aa-485a-b536-6d538bb2a589.jpg)

1. To edit an existing role, select **the Role**and select**Edit Role**.
2. Update the name, description, and overall template creating or editing restrictions as needed, and select **Next**.
3. Add, or remove, restricted items as needed, and select **Next**.
4. Select **Save**to save changes, or **Back**to make further changes.

#### Copy An Existing Role

1. To copy an existing role, select **the Role** and select **Copy Role**.
2. Enter a unique name for the role, and a description, then select **Save**.
3. Edit the new Role as needed.

#### Delete An Existing Role

1. To delete an existing role, select **the Role** and select**Delete Role**.
2. If the role has users assigned to it, you must first move the users to a new role before deleting the role.
3. A notification appears to confirm deleting the role.
4. Select **Delete**.

#### Associating A Role To A User Type

- This process provides access to Data Insight Tool for all users with a specified User Type, and assigns them a Data Insight Tool User Role.
- The User Role must be added to Data Insight Tool.

1. To assign the role to the user type, in Workbench, select Tools → Users → User Types.
2. Select the **Administer Type Preferences**icon for the User Type.
3. In **Data Insight Tool Access**, check**User (Non-administrator)**, and select the **User Role** by using the pull-down menu.

![The Data Insight Tool Access section](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/e51ee3e2-6183-454d-9ac6-03afe2b63fc5.jpg)
4. Select **Save**.
5. All users with that User Type are given access to Data Insight Tool with the User Role selected.
6. If there are users in that user type that you don't want to have access to Data Insight Tool, you can deactivate that user from within Data Insight Tool.