--- title: "Search for Candidates" slug: "search-for-candidates" updated: 2024-03-01T13:53:24Z published: 2024-03-01T13:53:24Z canonical: "documentation.infinite.com/search-for-candidates" --- > ## Documentation Index > Fetch the complete documentation index at: https://documentation.infinite.com/llms.txt > Use this file to discover all available pages before exploring further. # Search for Candidates Abstract Product: **BrassRing** ## Searching Candidates - Searching BrassRing searches the resumes or CVs that were sent to your company. When candidates submitted their resumes or CVs through a **Talent Gateway**, a copy is filed to the req folder, and a copy is placed in the candidate pool. Searches can be on fielded information, active or inactive codes, and form fields designated by your organization as searchable. It can take up to 2 hours before candidate data is fully searchable, after they have been added. - The BrassRing users User Type must be configured to be able to search candidates. For more information, see [User Type Management](/docs/user-type-management). - If the candidate has multiple resumes uploaded to their profile, the newest Resume or CV shows when a candidate search is performed. - When searching for candidates [within a req folder], the candidate's most recent resume or CV is displayed when viewing the Talent Record. - There are two types of candidate quick search: ![image010.JPG](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/bacfea99-b6e6-4067-9d89-a81cd03b1875.jpg) - A candidate search searches for the criteria in the [Talent Record] of the candidate. - [Candidates in Req] is used to find a candidate in a req, in the case where the candidate might be in multiple reqs. This search presents a list of candidates that meet the search criteria, which are listed with the req number that they are in. ## Search Features - Searching in BrassRing is not case-sensitive or accent-sensitive. - The Boolean search terms AND, OR, and NOT can be used in a candidate quick search. - AND is used by default between terms that are entered into this field if no Boolean search term is used. - The more times AND is used, the narrower the search gets, and the fewer resumes or CVs are included in the search results. - NOT must be used carefully as it might exclude resumes or CVs that are not intended to be excluded. - Quotations marks ("") can be used when users are looking for an exact phrase within a candidate resume. - A candidate's resume or CV can be searched for specific terms by entering that term into the **Quick Search** field followed by **in Resume**. For example, if searching for candidates with experience in analytics, enter analytics in the **Quick Search** field and select **In Resume.** - Search results can be filtered. - To add filters, **expand**the filter type, insert the **filter criteria,** and select **Apply**. - Filtered fields include a numbered indicator to indicate what fields have filters that are selected and how many. - Select **Clear**to remove all filters. ![image012.JPG](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/477d84c6-f7a6-4a1b-b0a4-8f41be29effc.jpg) - **Build 19.05.06.** Req related information is provided in the Filter section of the candidate listing screens. The information displays the [req number: job title] and the candidate results context. - If the number displayed in the **New**column in a req listing is selected, the label [Showing new candidates in::] is displayed. - If the number displayed in the **Total Active** column in a req listing is selected, the label [Showing active candidates in::] is displayed. - If the **Total**, any **HR status,** or **Candidate type** links in a req listing are selected, the label [Showing candidates in::] is displayed. - A pull-down icon is displayed next to the [Showing candidates] label opens an auto-complete text box. The place holder text of the auto-complete text field depends on the type of listing from which the user navigates to the current screen. For example, if the user navigates from [My open reqs], then the auto-complete field displays [My open Reqs] and users can search only for those reqs. - Searching and selecting a req from this pull-down menu refreshes the page and displays candidate listing from that searched req. - Any filter selection for the previous req is carried over to the next req that is opened. - Candidate results are dependent upon the type of candidates that are selected in the initial candidate listing. If [New] candidates are selected, only new candidates are displayed in the next req. - The filter criteria is not retained after the user navigates away from this req folder. ![image038.jpg](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/79f6aa19-7b01-4ceb-ba57-116af3d7aadf.jpg) - **Build 21.01.20**. The candidate search results page displays the number of candidates that are selected by a user across the search results. This number gets updated as the users select candidates. ![image048.jpg](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/91a0dad5-3782-4aab-8578-660918ef2743.jpg) - If your organization is required to comply with OFCCP regulations, a req or reason for searching must be selected. - OFCCP regulations apply to the US only. - Select a req by using the pull-down menu, insert a reason if needed and select Next. ![image011.JPG](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/22ae5022-d067-4a2f-ae1d-22e710a9ee0a.jpg) ## Relevant eLearning [Video](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/SearchingBrassRing.mp4) ## Process ![image015.JPG](https://cdn.us.document360.io/4bb62c4c-9973-48ec-ab93-23d4b1755503/Images/Documentation/66822b0b-787f-484a-bf1b-4d290a623a19.jpg) ### Perform a Quick Candidate Search 1. Select the **down arrow** in the **quick search box** on the BrassRing home page, and select **Candidates**. 2. Enter the**search criteria** and select the **magnifying glass,** or press **Return**. 3. A list of candidates appears. To unlock the filter fields **OFCCP**details, such as req number and reason might be required. ### Perform a Quick Candidate in Req Search 1. Selecting the **down arrow** in the **quick search box**on the BrassRing home page, and select **Candidates in Req**. 2. Enter the**search criteria** and select the **magnifying glass**, or press **Return**. 3. A list of candidates appears. Select the**candidate in the req.** 4. The candidate search results open. To unlock the filter fields **OFCCP**details, such as req number and reason might be required. ### Perform a Candidate Search 1. Select Menu → Candidates → Search. 2. The OFCCP window might open. Insert the details and select **Next**. 3. The list of candidates in that req open. ### Filing to Req folders from the search results page To be compliant, best practice is to permit candidates to learn about open jobs and express interest by applying to them by using [Talent Gateways]. The candidates that have been filed to a working folder can be sent an email communication, alerting them that an open job to which they might be interested has been posted. This allows them to apply, and express interest. Manually filing a candidate to a req folder, risks not being compliant, as the candidate might not have expressed interest in the req. Contact your organizations administrator to for more information on the designated hiring process and best practices that are defined by your organization. 1. From the search results page, select the candidates. Up to 100 candidates can be filed or moved to a folder at one time. 2. Select Actions → File to Folder. 3. In the **Destination**section, select**the folders**to send the candidates to. 4. If your process dictates, select an HR status from the **Select an initial HR status** pull-down menu, and an **Action date**. If you do not select an HR status, the default is **0-Filed**. The**Action date** defaults to today's date. 5. Select **File**. If you have tried to file a candidate to a req with no remaining positions, BrassRing notifies you that the candidate is not filed. Select whether to send an eLink of the candidates that are filed to the working folder by selecting **Send eLink** or select **OK**to close the confirmation window. ### Save a Search 1. Select Menu → Candidates → Search. 2. The **OFCCP**window might open. Insert the details and select **Next**. 3. The list of candidates in that req open. Add any filter criteria and select Save Search. 4. Insert **a name** for the saved search and select **Submit**. ### Load a Saved Search 1. Select Menu → Candidates → Search. 2. The **OFCCP**window might open. Insert the details and select **Next**. 3. The list of candidates in that req open. Select**Load Filters.** 4. Select the **Search name** and select **Done**. ### Rename or Delete Saved Filters 1. Select Menu → Reqs → Req Search. 2. Select **Managed Saved Filters.** 1. Select **Rename**to edit the name of a saved filter. 2. Select **Delete**to delete a saved filter. 3. Select **Done**. ### Edit The Available Filters 1. Select Menu → Req search → Search. 2. Select **Edit Filters.** The **Edit Filters** window opens. 3. To add filters, select **filters**in the**Available Filters** column, and select **the arrow** to move them to the **Selected Filters** column. 4. To remove filters, select **filters**in the **Selected Filters** column, and select **the arrow** to move them to the **Available Filter**s column. 5. Select **Submit**.