Form I-9 Requirements

Abstract

Both Onboard Manager and Onboard are set up to manage Form I-9/E-Verify requirements.

A new hire:

• Must complete/sign/submit Form I-9 no later than the first day of employment (work for pay). It should never be completed before the a job offer is accepted.

• Must complete Form I-9 in its entirety. Providing a Social Security Number (SSN) is required. Note: If a hire does not have a SSN, the hire must obtain one from the SSA (Social Security Administration). This will delay the employer's 3 day requirement to create a case in E-Verify.

• Must be able to produce unexpired and original documents (or the proper receipts) in order to comply with I-9/E-Verify employment eligibility verification requirements. Note: A receipt is used as a temporary placeholder for a document that needs to be replaced because it was lost, stolen, or damaged. A receipt is only valid for 90 days AFTER presenting for employment authorization. The hire must be able to present the real document before the time limit ends.

• If someone else completes the I-9 form for the hire, that person must complete the Preparer and/or Translator Certification section of the form.

Onboarding managers:

• Are required to complete verification of the hire's Form I-9 within 3 business days of the hire's first day of employment.

• Must keep a record of the form on file for three years after the hire is hired or for one year after employment is terminated, whichever occurs later.

• The electronic signatures (eSignatures) used by new hires and onboarding managers to sign Form I-9 lawfully represent the signature that the person would typically provide on a hard copy of Form I-9.