BrassRing on Cloud Req Fields in Event Manager

Abstract

Product: Event Manager.

BrassRing on Cloud Req Fields in Event Manager

Event Manager includes the use of BrassRing Req Field Association (RFA) when scheduling candidates for events. RFA is used to define a more structured and streamlined req workflow. BrassRing users creating reqs associate one parent req field with a child req field so that the options for selection of the child req field are controlled by the selection of the parent req field.

For example, you could have over 50 events planned across four store locations (12 events per store). Using RFA, when BrassRing users create reqs they can designate locations as parent fields and events or event series names (EMEvents) as children fields. Selecting the parent field causes the child field to display. When a store manager creates a req in BrassRing and picks the location (parent) in the req field for location, the options for the custom req field for events is limited to the 12 events or event series associated with that specific location.

The Event Manager req field association is available in the following workflows:

• Add req with no job code default data

• Add req with job code default data

• Add req with My req defaults

• Job code default data creation

• Editing existing job code default data

• My req default data creation

• Save as draft req

• Save as new req

Event Manager Custom Req Field Types

• EMEvents - This custom req field lists all of the events and event series configured in Event Manager, and can be used if a client wants to limit the events to which candidates can be manually scheduled to, from the Send to Event Manager page. This field is used to determine what events are available to candidates associated with this req. The custom req field is created in the client setting in BrassRing Workbench called Redirect Candidate to Event Manager(single event or series).

• EMEventBatches - This custom req field lists all of the event batches configured in Event Manager. By assigning an event batch to a req, all candidates in the req can be automatically invited to events based on their HR Status. The custom req field is created in the client setting in BrassRing Workbench called Redirect Candidate to Event Manager (event batches).

Req Field Associations - Parent and Child

When Event Manager Administrators configure Parent/ Child Req Field Association for Event Manager fields, BrassRing users can create new job requisitions by using these Event Manager custom req associations. For example, when creating a requisition, BrassRing users can now designate parent fields as locations and child fields as a singular event or event series (EMEvents) or as an event batch (EMEventBatch). When the BrassRing user gets to the child req field on the req form, only events (or batches) for the parent field is offered for selection.

Filtering using EMEvent Custom Req Field

Event Manager can provide a way to filter events on the Send to Event Manager page by using the EMEvents custom req field when manually scheduling candidates. When configured in Admin → System → General settings, Filter events by custom req field on the Assign to Event Instance field is filtered by the event or event series assigned to the candidate's req in the EMEvents custom req field.

Enabling this setting reduces the potential of scheduling candidates to an inappropriate event. For example, a BrassRing user only wants to direct candidates to events related to specific requisitions. When enabled, filtering on the associated custom req fields allows BrassRing users to send candidates only to those events assigned to the candidates reqs.

Filtering Events Based on EMEvents Custom Req Field - Manually Scheduling

When a BrassRing user accesses the BrassRing Candidate Menu and selects Send to Event Manager, the Send to Event Manager screen displays. When the custom req field EMEvent is configured, only the events associated with the req the candidates applied to display.

For example, a hiring manager wants to interview candidates for daycare positions. The manager wants to invite these potential candidates to a specific event at the daycare provider's venue. The workflow begins:

• The hiring manager's recruiter creates a req and associates the EMEvent custom req field with that requisition.

• The hiring manager then posts that requisition and receives multiple candidate applications.

• The hiring manager's recruiter then sends the candidates to Event Manager so they can be invited to the event at the daycare provider's venue. Only the event associated with that specific requisition display in the Assign to Event Instance pull-down menu.

• When the recruiter later goes into Event Manager to invite and then track the progress of all of the candidates, the recruiter can access the candidates in the daycare event.

Configuring Event Filtering by using the EMEvent Custom Req Field

1. In Event Manager, select Admin → System → General.

2. Select Yes to Filter Events by custom req field.

3. Select Save.

4. In BrassRing Workbench, access Edit Client Settings.

5. Select Yes for Redirect candidate to Event Manager (single event or series).

6. Select Save.

When this client setting is enabled, the EMEvents custom req field is created. The database field name cannot be edited. When the EMEvent custom req field is configured in Event Manager, BrassRing users can create reqs and associate the Event Manager Event req field with the EMEvent custom field.

Event Manager Req Field Association (Parent/ Child)

For example, an Event Manager Administrator could create two custom req fields, one for a store location and one for a particular Event Manager event or Event Batch. The Administrator can now define and associate the custom req field (location) as a parent and the event manager field (EMEvent) or the Event Batch as a child. Because the req fields are now associated, selecting the parent field causes the configured child field options to display.

Note

Event Manager req fields, EMEvents and EMEvent Batches, can be configured as the Parent or the Child field for the req field association.

RFA for EMEvent Batches can be imported by using Excel or XML.

When the above scenario is configured, a hiring manager could open and post a requisition, choosing the location parent field. Because the req fields are associated, selecting the location parent field causes the child fields to list the events or event batches associated with this location.

Configuring Event Manager Req Field Association (EMEventBatch)

Event Manager Administrators configure these settings. Please contact your Support Team or Certified BrassRing Workbench Administrator for more information.

1. In BrassRing Workbench, access Client Settings.

2. Select Yes for Redirect candidate to Event Manager (single event or series).

3. Select Save.

   When this client setting is enabled, the EMEventBatch custom req field is created. The DataBase field name cannot be edited. When the EMEventBatch custom req field is configured in Event Manager, BrassRing users can create reqs and associate the Event Manager Event req field with the EMEventBatch custom field.