Filling Out and Signing I-9 Form
  • 26 Feb 2024
  • 2 Minutes to read
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Filling Out and Signing I-9 Form

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Article Summary

Abstract

The I-9 (Employment Eligibility Verification) form is a United States federal form. It is used to verify that each new hire is authorized to work in the United States.

  • Filling out and signing an I-9 form is a US-only task.

  • You must provide an eSignature because you will use it to sign the I-9 form.

  • If an employer uses E-Verify (US government program that verifies the identity/employment eligibility of persons hired to work in the United States), the information from each new hire's I-9 form is used to confirm work authorization. Consult the US Citizenship and Immigration Services website for information about the I-9 form.

  • Once you submit the I-9 form, you cannot update (resubmit) it unless the system requests it. If the I-9 information you provided does not correspond to what was requested, you will receive a communication that changes are needed, and will be allowed to complete the task once again. Follow the same steps as before, and ensure the information you provide corresponds with the requested change.

In Onboard, on the My Tasks page, the I-9 task is called I-9 Section 1. The answers you provide in this task will be used to populate Section 1 of the actual I-9 form.

  1. Using the built-in I-9 wizard, answer the questions in the I-9 Section 9 task. You do not need to complete all the steps at the same time. You can enter a hyphen symbol (-) as a part of First Name and Last Name fields.

  2. Read the Terms and Conditions, which includes Minors/Youth, Employees with Disabilities, and Preparer and/or Translator Certification, and provide appropriate responses.

  3. Optionally, view/print a copy of an empty I-9 form.

  4. Optionally, you can enable a third party (an outside approver) to complete the I-9 Section 2 on your behalf. You will be prompted to complete certain mandatory fields, including the third party's first name, last name, email address, and one optional field, the contact number.

  5. To confirm your employment eligibility (identity and eligibility), you will need to bring acceptable documents on your first day at your new job.

    1. There are lists (List A, List B, and List C) of acceptable documents.

    2. You can bring a document just from List A or bring a document from both List B and List C.

    3. Optionally, you can view/print instructions, including lists (List A, List B, and List C) of acceptable documents.

  6. To confirm your citizenship status, select the appropriate information.

  7. Create/upload an eSignature (if you have not already done so in another task).

  8. When the actual I-9 form displays (as a PDF, prefilled with your answers), review the form. If the information is:

    1. Not correct, select Back to Previous Step, and edit your answers. You can also select Save and Finish Later.

    2. Correct, select the check box that lets you agree that the form is correct and that your eSignature will be used to sign the form, and select the Success (Submit) button. The I-9 form is submitted.

  9. To view/print the submitted PDF, either:

    1. From the My Tasks page, select the I-9 task (its status is Completed). On the resulting page, the I-9 PDF image is embedded into it.

    2. On the My Tasks page, select the Go to My Onboard Information link. On the resulting page, go to Documents. The submitted document will be present. Select it to display it. Some browsers will allow you to open the document; others will download it to the Downloads folder on your hard drive.