Job Board Aggregator Integration

Abstract

Product: Workbench

Job Board Aggregator Integration

Job Board Aggregator Integrations are Common Services integrations that have been developed for our customers to easily integrate BrassRing with job aggregators. Details of the job are passed from BrassRing to the aggregator vendor through the integration. The BrassRing user can then select what job boards they would like to post the job to through the vendor’s interface.

Job Board Aggregator Integrations can be set up by customers (except for the client settings), and there is no Infinite cost associated. Customers have to partner with a vendor of ours; which might come with a contract or fee. If you would like assistance with the implementation, contact your Infinite representative.

As with all configuration tasks in Workbench and integrations, it is recommended to first complete the work in Staging before making any updates in Production. This helps identify and resolve any potential issues before completing the task in your Production environment.

Configuration steps to implement a Job Board Aggregator integration:

1. Enable the client settings. This configuration task must be completed by an Infinite team member in Workbench. Contact your Infinite representative to inform them of which Job Board Aggregator vendor partner you have chosen to proceed with and have them enable the Posting partner vendor client settings.

    

2. Enable the Talent Gateway setting.

   • This configuration task can be completed by any Tier 5 or Power User in Workbench.

   • This setting should only be enabled for the Talent Gateways that you might send external candidates to by using the posting on the Job Board Aggregator sites.

   • In Workbench, select Tools → Talent Gateways → Edit the Talent Gateway.

   • Check Add as job apply URL option to Posting Partners.

3. Map the fields to be sent to the Job Board Aggregator vendor site.

   • This configuration task can be completed by any Power User in Workbench.

   • Each vendor might have different mapping options, so check with the vendor or your Infinite representative for the latest mapping document.

   1. To map fields, in Workbench, select Tools → Forms → Reqs → Req Forms.

   2. Select Define Custom Req Fields or Define Standard Req Fields based on the type of field to map.

   3. Select the Edit Field Attributes pencil for the field you would like to send to the Job Board Aggregator.

   4. Select the appropriate field to map to in the Posting interface mapping pull-down menu.

   5. Select Save.

       

   • Complete these steps for any field to send to the Job Board Aggregator site. Each aggregator has different requirements and restrictions. It is recommended to review the mapping options before implementing these integrations. Testing in Staging should also confirm the map-ability of specific fields in your site.

4. Add BrassRing users to be able to post to or access the Job Board Aggregator site.

   1. In BrassRing, select Menu → Admin → Posting interface defaults.

   2. Select the users to allow to post to the Job Board Aggregator sites through BrassRing by selecting Edit selected users.

      1. If your Job Board Aggregator contact has setup all users with the same User name and Password, you can select all users (you want to be able to post) and enter the credentials. This adds the same credentials across all users.

      2. If your Job Board Aggregator contact has set up the users with individual user names and Passwords, you must select one user at a time to input their credentials.

          

   3. Select Add new posting partner,

   4. Select the Job Board Aggregator in the pull-down menu and enter the Account ID, user name, and Password provided by Job Board Aggregator vendor.

   5. Select Save.

   6. Repeat these steps, if necessary, for any users to grant posting privileges for.

5. The Job Board Aggregator vendor is listed on the users’ Posting Options page. Selecting the Edit pencil opens an intermediate page (BrassRing page) or takes the user directly into the vendor’s site. This depends on the client settings enabled. Users can then post the job to sites that are available through the Job Board Aggregator’s user interface.