Overview of BrassRing Administrator Roles

Abstract

Product: Infinite BrassRing, and Workbench.

Overview of BrassRing Administrator Roles

The BrassRing Administrator/Super User Role

• BrassRing Administrators (or Super Users) are responsible for managing the day-to-day operations of BrassRing. Their typical responsibilities may include, but are not limited to:

  • Administering users of BrassRing (This does not apply to clients with Talent Suite)

  • Maintaining codes tables

  • Running reports

• Most of these functions can be found within BrassRing, by the Admin+ menu.

Workbench Administrator Role

• Workbench Administrators are responsible for maintaining the BrassRing configuration in keeping with the changing needs of your company’s hiring process and requirements. Greater changes can be made by the Workbench Admin and with more complex results. These modifications can largely impact data integrity and system usability. For that reason, there are typically fewer Workbench Admins than Super Users at your company. Typical responsibilities include, but not limited to:

  • Defining User Type permissions

  • Administering forms, form fields, and the options for those form fields

  • Configuring triggers within Automation Manager

  • Creating and managing Talent Gateways

• The tasks that are mentioned are completed by using Workbench, a web-based application separate from BrassRing. To use Workbench, the Workbench Admin must first earn a Workbench Administration Certification from Infinite.

• With each new BrassRing release, Workbench users can be increasingly trained and certified to access the new functions.

• These tasks can only be completed by your Infinite BrassRing Representative, but not a Workbench Administrator:

  • Set general default client settings for the BrassRing system (set the timeout period, password reset, and so on.).

  • Activate Rules Automation Manager (RAM) triggers in Production.

What system to use for updates

When determining which modifications you would like to make to your BrassRing system, you need to establish if those changes are made within BrassRing itself by using the Admin+ menu or in Workbench.

BrassRing Admin+ is used to:

• Add / Edit / Activate / Inactivate users

• Add/ Edit/ Delete Organizational groups

• Add/ Edit/ Inactivate new codes

• Export code lists to MS Excel

• Add form field options

• Edit form field options

• Inactivate/Activate form field list options

• Add/ Edit/ Delete E-mail templates

• Add/ Edit/ Delete Letter templates

• Add/ Edit/ Delete Document templates

• Add/ Edit/ Delete Org Groups

Workbench is used to:

• Add/ Edit/ Activate/ Inactivate users. Does not apply to clients with Talent Suite

• Edit user type permissions

• Export master privilege list

• Edit user access to forms

• Create/ Edit/ Delete approval group

• Add/ Edit/ Inactivate new codes

• Export code lists.

• Add form

• Edit user access to forms

• Add new form fields

• Edit custom form fields

• Inactivate/Activate custom form fields

• Edit form attributes

• Add/ Edit field options (including translated language options)

• Inactivate/Activate field options

• Add translated form names

• Designate fields as searchable/ outputable

• Synchronize form changes with Talent Gateway(s)

• Add Talent Gateway(s)

• Synchronize form changes with Talent Gateways

• Set up questions as default questions

• Add/ Edit/ Inactivate new form fields on the Job Response form

• Add/ Edit/ Inactivate field options on the Job Response form

• Edit Talent Gateway messaging- except for the Disclaimer invitation

• Add/ Edit Privacy Policy

• Add/ Edit Candidate Types

• Set default search and output fields

• Add/ Edit session expiry instructions

• Add/ Edit/ Delete Blurbs