Abstract
Product: BrassRing ATS , and Workbench.
Overview of BrassRing ATS Administrator Roles
The BrassRing ATS Administrator/Super User Role
BrassRing ATS Administrators (or Super Users) are responsible for managing the day-to-day operations of BrassRing ATS. Their typical responsibilities may include, but are not limited to:
Administering users of BrassRing ATS (This does not apply to clients with Talent Suite)
Maintaining codes tables
Running reports
Most of these functions can be found within BrassRing ATS, by the Admin+ menu.
Workbench Administrator Role
Workbench Administrators are responsible for maintaining the BrassRing ATS configuration in keeping with the changing needs of your company’s hiring process and requirements. Greater changes can be made by the Workbench Admin and with more complex results. These modifications can largely impact data integrity and system usability. For that reason, there are typically fewer Workbench Admins than Super Users at your company. Typical responsibilities include, but not limited to:
Defining User Type permissions
Administering forms, form fields, and the options for those form fields
Configuring triggers within Automation Manager
Creating and managing Talent Gateways
The tasks that are mentioned are completed by using Workbench, a web-based application separate from BrassRing ATS. To use Workbench, the Workbench Admin must first earn a Workbench Administration Certification from Signal Labs Talent.
With each new BrassRing ATS release, Workbench users can be increasingly trained and certified to access the new functions.
These tasks can only be completed by your BrassRing ATS Representative, but not a Workbench Administrator:
Set general default client settings for the BrassRing ATS system (set the timeout period, password reset, and so on.).
Activate Rules Automation Manager (RAM) triggers in Production.
What system to use for updates
When determining which modifications you would like to make to your BrassRing ATS system, you need to establish if those changes are made within BrassRing ATS itself by using the Admin+ menu or in Workbench.
BrassRing ATS Admin+ is used to:
Add / Edit / Activate / Inactivate users
Add/ Edit/ Delete Organizational groups
Add/ Edit/ Inactivate new codes
Export code lists to MS Excel
Add form field options
Edit form field options
Inactivate/Activate form field list options
Add/ Edit/ Delete E-mail templates
Add/ Edit/ Delete Letter templates
Add/ Edit/ Delete Document templates
Add/ Edit/ Delete Org Groups
Workbench is used to:
Add/ Edit/ Activate/ Inactivate users. Does not apply to clients with Talent Suite
Edit user type permissions
Export master privilege list
Edit user access to forms
Create/ Edit/ Delete approval group
Add/ Edit/ Inactivate new codes
Export code lists.
Add form
Edit user access to forms
Add new form fields
Edit custom form fields
Inactivate/Activate custom form fields
Edit form attributes
Add/ Edit field options (including translated language options)
Inactivate/Activate field options
Add translated form names
Designate fields as searchable/ outputable
Synchronize form changes with Talent Gateway(s)
Add Talent Gateway(s)
Synchronize form changes with Talent Gateways
Set up questions as default questions
Add/ Edit/ Inactivate new form fields on the Job Response form
Add/ Edit/ Inactivate field options on the Job Response form
Edit Talent Gateway messaging- except for the Disclaimer invitation
Add/ Edit Privacy Policy
Add/ Edit Candidate Types
Set default search and output fields
Add/ Edit session expiry instructions
Add/ Edit/ Delete Blurbs