Req Subsidiary Forms

Abstract

Product: BrassRing on Cloud

Req Subsidiary Forms

Req subsidiary forms are forms available as attachments to requisitions. Form fields are established at implementation, and you can add new form fields as your hiring process or user needs change. Adding a field to a Req Subsidiary form is similar to adding fields to a Candidate Form.

Relevant eLearning

Process

View Req Subsidiary Forms

1. Select Tools → Forms → Reqs → Req subsidiary forms.

Add a Req Subsidiary Form

1. Select Tools → Forms → Reqs → Req subsidiary forms.

2. Select Actions → Add new form.

3. A screen appears with a list of the form field attributes. Insert the attributes.

   1. Insert the Database Title. This is the title of the form as it appears in the database tables. Do not use spaces; use the underscore (_) or dash (-) as a space replacement. You might see the Database field name in BrassRing when viewing DIT exports or setting up letter Communications.

   2. Insert the Title. The Title is the name of the field that displays in BrassRing. Title can be a maximum of 255 characters, and it can only contain alphanumeric characters. The translation option is available if additional languages are being used.

   3. Add a disclaimer if needed. A disclaimer can be added to the end of the form (for example a data privacy disclaimer). The field limit is 7,500 characters. The field defaults to English (US). The translation option is available if using additional languages. HTML coding is accepted for formatting and embedding URL links. The disclaimer appears at the bottom of a form.

   4. The Email filed is no longer in use. A RAM trigger should be set up for Req Subsidiary Form notifications. For more information, see Creating and Activating a RAM Trigger.

   5. Select whether the form requires an approval process. After the approval process is saved, it is not selectable. Infinite is able to edit the field.

   6. Select whether the form can be entered once per candidate or multiple occasions per candidate by using Form Multiples. After the Form Multiples field is saved, it is not selectable. Infinite is able to edit the field.

   7. Select the Form field alignment for the form's questions. Options are Default and Left. Selecting Default aligns the form fields in the center.

Adding a Form Field or Field options

1. Select Tools → Forms → Reqs → Req subsidiary forms.

2. Select the Administer form fields icon for the form to be edited.

3. Select Actions → Add new field.

   1. Select the numerical placement for the field on the specified form. It defaults to the next available placement number.

   2. Insert a Database field name. The name is limited to 20 alphanumeric characters (abc123). A space between words cannot be used; use underscore(_) or dash (-) instead of a space. Underscore (_) or dash (-) are the only non-alpha characters that are accepted for the Database field name.

   3. Insert a Field name. The character limit is 4,000 (this includes alphanumeric characters and spaces). This is the field label that appears to your users in BrassRing.

   4. Select the field type. This identifies the setup of the field and the options.

   5. Select the text size of the form field by using Font Size. The default is medium.

   6. Select Yes or No to Encrypted. Yes designates the field to be encrypted. To enable, you must have field-level encryption that is activated by Infinite.

   7. Select the User Types that do not need to view the field, by using Hide for these User Types.

   8. Select the languages that do not need to view the field, by using Hide in these Languages.

   9. Select the languages for which the field is mandatory by using Required in these Languages. This places an asterisk next to the field in BrassRing. The form cannot be submitted without completing the field.

   10. Select Save and continue.

4. Field length defaults to the field type's defined character limit. You can edit this field.

5. If options are required, insert the options in the Options source area.

6. Select Save. You receive a confirmation message and the choice to add an additional new field or to administer form options for the field that you just added, if applicable. At this point, you have the opportunity to create a list of options for this field if you selected Maintain custom list.