Restrict Talent Record

Abstract

Product: Workbench

Summary

Restrict Talent Record is a user privilege that limits user access to specific internal candidate information. If Restrict Talent Record is selected, the User Type affected can only access internal candidate data that is:

• Associated with reqs to which the user is selected as Recruiter, Hiring Manager, or Req team member.

• Associated with those working folders in which the user is an owner or member.

• Associated with that user’s BrassRing Inbox.

• Not associated with any reqs.

Restricted users can review full candidate information if it is forwarded to them by using email. The BrassRing user is restricted from accessing the following data that is associated with other reqs, working folders, and Inboxes to which they do not belong. This includes:

• Resumes, CVs, and cover letters

• Communications history

• Codes

• Candidate or req forms

• eLink history

• HR Status and HR Status history

Internal Candidate Limitations

There are limitations to the restricting of a user’s access to an internal candidate. A user might still access an internal candidate through the following areas of BrassRing:

• Reports

• Scheduling

• File attachments

• Icon display

• Importing/ exporting data

• Assessments

• Candidate overview

• Last codes display

User Types

Do not restrict the Quick Start user type. This would result in eLinks not displaying the necessary information.

The following User Type settings should be turned off to gain full benefit of the Restrict Talent Record feature:

• Candidate Actions:

  • Attachments - View all

  • Candidate type - Update

  • Candidates - Erase

  • Import candidates forms - Export form template

  • Notes - All privileges

  • Attachments - Delete all

  • Export - ASCII or Excel

  • HR Status - add/updates in all folders

  • Import Candidate Forms - Import candidate form data

• Search:

  • Search Employees

  • Subscript to others' saved searches

  • Security access group - Override resume security codes.

• Reqs:

  • View All privileges (select My reqs privileges instead)

Relevant eLearning

Process

Activate Restrict Talent Record

1. Select Tools → Users → User Types.

2. Select the Edit Type permissions pencil icon for the User Type to edit.

3. Select the Candidate Actions set privileges icon.

4. Select Restrict Talent Record.

5. Select Done.

6. Select Save.