Suggested Interview Templates

Abstract

Suggested Interview Templates

Suggested Interview Templates

• This page describes the Interview Manager tokens that can be added to communications and lists suggested templates for use with Interview Manager.

• For more information on creating communication templates, see Configure Communications.

Merge Fields: Interview Standard Fields

• Candidate Interview Request Link: For use on Candidate Template only. Link to the calendar for the candidate.

• Interview Date & Time: Interview's confirmed date, start time, end time & time zone

• Interview Description: Interview description as entered on the Interview Form.

• Interview Duration: Interview total time, shown in hours and minutes

• Interview Format: Interview format as selected when creating the interview.

• Interview Format Details: The details of the interview format selected.

• Interview Invitation Link. For use on Interviewer Templates only. Link to the calendar for the interviewer.

• Interview Style: Interview style as selected when creating the interview.

• Interviewer Names: Selected interviewer name. If multiple interviewers exist, all would appear in a list separated by a comma.

• Interviewer Names & Schedules: Each selected interviewer with a corresponding time slot.

• Lead Coordinator Email: The lead coordinators email address.

• Lead Coordinator Name: The lead coordinator based on the users profile.

Creating Communications

The templates provided on these pages are designed to meet the needs of your organization. Each template is provided with a preview and text that can be copied into the email subject and body when creating communications. The Standard Tokens used in these templates populate with your interview and organization details in the system. It is recommended to edit the templates to your organizations needs and test the communications before sending to candidates or interviewers. Infinite takes no responsibility for issues relating to the sample templates provided.

Candidate Communications

Send candidate availability request

Preview:

Email subject:

[#InterviewStandard:InterviewFormat#] interview invitation - [#RequisitionStd:Title#]

Email body:

Dear [#Contact-info:FirstName#] [#Contact-info:LastName#],

Thank you for your interest in the [#RequisitionStd:Title#] position. Our team has reviewed your information and you have been selected for a [#InterviewStandard:InterviewDuration#], [#InterviewStandard:InterviewFormat#] interview. Please go to the [#InterviewStandard:CandidateInterviewRequesturl#] to select your availability. (You can also decline the interview at this link if needed.)

You will speak with:

[#InterviewStandard:InterviewerNamesSchedules#]

If you have trouble selecting your availability, go to the [#Candidatezone:Candidatezoneurl#] and then click the "Interviews" tab to select your availability.

I'm looking forward to hearing from you!

Sincerely,

[#User-info:FirstName#] [#User-info:LastName#]

[#User-info:Phone#]

[#User-info:Email#]

Send invite to candidate (confirm date/time)

Preview:

Email subject:

[#InterviewStandard:InterviewFormat#] interview invitation - [#RequisitionStd:Title#]

Email body:

Dear [#Contact-info:FirstName#] [#Contact-info:LastName#],

Thank you for your interest in the [#RequisitionStd:Title#] position. Our team has reviewed your information and the interview is set for [#InterviewStandard:InterviewDatetime#]. Please [#InterviewStandard:CandidateInterviewRequesturl#]. (You can also decline the interview at this link if needed.)

You will speak with:

[#InterviewStandard:InterviewerNamesSchedules#]

If you have trouble confirming the date and time, go to the [#Candidatezone:Candidatezoneurl#] and then click the "Interviews" tab to confirm the scheduled date and time.

I'm looking forward to hearing from you!

Sincerely,

[#User-info:FirstName#] [#User-info:LastName#]

[#User-info:Phone#]

[#User-info:Email#]

Reminder

Preview:

Email subject:

Reminder for interview - [#RequisitionStd:Title#]

Email body:

Dear [#Contact-info:FirstName#] [#Contact-info:LastName#],

This is a reminder that you have an interview with [#InterviewStandard:InterviewerNames#] for the [#RequisitionStd:Title#] position on [#InterviewStandard:InterviewDatetime#].[#InterviewStandard:InterviewerSchedule#].

If you need to reschedule or cancel for any reason, please let me know.

Additionally, if you still need to process the original invitation; you can do so via [#InterviewStandard:CandidateInterviewRequesturl#] or [#Candidatezone:Candidatezoneurl#].

Details for the [#InterviewStandard:InterviewFormat#] interview:

[#InterviewStandard:InterviewFormatdetails#]

Sincerely,

[#User-info:FirstName#]

[#User-info:LastName#]

[#User-info:Phone#]

[#User-info:Email#]

Cancel Interview

Preview:

Email subject:

Interview cancelled - [#RequisitionStd:Title#]

Email body:

Dear [#Contact-info:FirstName#] [#Contact-info:LastName#],

I'm sorry to inform you that we need to cancel the interview that was set for [#InterviewStandard:InterviewDatetime#]. We will be in touch soon to discuss next steps.

Sincerely,

[#User-info:FirstName#] [#User-info:LastName#]

[#User-info:Phone#]

[#User-info:Email#]

Interviewer Communications

Send invite to interviewer (confirm date/time)

Preview:

Email subject:

Interview: [#RequisitionStd:Title#]

Email body:

Dear [#InterviewStandard:InterviewerNames#],

You have an interview with [#Contact-info:FirstName#] [#Contact-info:LastName#] for the [#RequisitionStd:Title#] ([#RequisitionStd:AutoReqId#]) position on [#InterviewStandard:InterviewDatetime#].

Agenda:

[#InterviewStandard:InterviewerSchedule#]

Accept the [#InterviewStandard:InterviewerInviteurl#] to receive a calendar invitation with further details. (You can also decline the interview at this link if needed.)

Details for the [#InterviewStandard:InterviewFormat#] interview:

[#InterviewStandard:InterviewFormatdetails#]

Sincerely,

[#User-info:FirstName#] [#User-info:LastName#]

[#User-info:Phone#]

[#User-info:Email#]

Interviewer Reminder

Preview:

Email subject:

Interview Reminder: [#Contact-info:FirstName#] [#Contact-info:LastName#] [#RequisitionStd:Title#]

Email body:

Dear Interviewer,

This is a reminder that you have an interview with [#Contact-info:FirstName#] [#Contact-info:LastName#] for the [#RequisitionStd:Title#] ([#RequisitionStd:AutoReqId#]) position on [#InterviewStandard:InterviewDatetime#].

[#InterviewStandard:InterviewerSchedule#]

If you need to reschedule or cancel for any reason, please let me know.

Details for the [#InterviewStandard:InterviewFormat#] interview:

[#InterviewStandard:InterviewFormatdetails#]

If you haven't processed the original invitation, you can do so using [#InterviewStandard:InterviewerInviteurl#]

Sincerely,

[#User-info:FirstName#] [#User-info:LastName#]

[#User-info:Phone#]

[#User-info:Email#]

Cancel Interview - Interviewer

Preview of email:

Email subject:

Interview with [#Contact-info:FirstName#] [#Contact-info:LastName#] cancelled - [#RequisitionStd:Title#]

Email body:

Dear Interviewer,

The interview with [#Contact-info:FirstName#] [#Contact-info:LastName#] for the [#RequisitionStd:Title#] ([#RequisitionStd:AutoReqId#]) position has been cancelled. If you believe this cancellation was made in error, please contact me.

Sincerely,

[#User-info:FirstName#] [#User-info:LastName#]

[#User-info:Phone#]

[#User-info:Email#]