User Types
  • 28 Feb 2024
  • 2 Minutes to read
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User Types

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Article Summary

Abstract

User types control which users can access applications, as well as what functionality is available to the user within each application.

In the Talent Suite, you enter user types using the Talent Suite Administration (the Admin application).

There are user-type fields you must enter for Onboard as well as for Talent Suite Administration (the Admin application), which is needed for user management and other administrative tasks.

Note: You can enter more than one user type in some fields. Sometimes this is needed in order for a user to have access to all needed functionality.

  • In fields that contain a text box, use a pipe character ( | ) along with an asterisk ( * ) to enter more than one entry. For example, enter user-type|*|user type.

  • In fields that use a drop-down, use the Ctrl key to select multiple entries.

The following illustration shows the Onboard screen in the Admin application. It is followed by a table that lists the user types you can enter:

onboard_user_types.jpg

Table 29. Onboard User Types

USER_TYPE Field

Enter

OB_MANAGER_USER_TYPE

System Admin. This user type can do ALL administrative tasks:

  • Create new hire

  • View all hires (All or Req Team)

  • Perform actions on new hires (edit/view new hire profile, enable print new hire docs)

  • New hire display (All, Req Team, Location)

  • Task Completion (unrestricted or owned by user)

  • Reopen Tasks (All Tasks, Own Tasks)

  • View encrypted fields

  • Reports (legacy)

  • System maintenance (legacy)

Recruiter. This user type has limited capabilities:

  • Perform actions on new hires (edit/view new hire profile, enable print new hire docs)

  • New hire display (Req Team)

  • Task Completion (owned by user)

  • Reopen Tasks (owned by user)

  • View encrypted fields

  • Reports (legacy)

Hiring Manager. This user type has limited capabilities:

  • Perform actions on new hires (view new hire profile only)

  • New hire display (Req Team)

  • Task Completion (owned by user)

Coordinator. This user type has limited capabilities:

  • Perform actions on new hires (edit/view new hire profile, enable print new hire docs)

  • New hire display (Req Team)

  • Task Completion (owned by user)

OB_USER_GROUP

user group.

OB_USER_LOCATIONS

user locations.


The following illustration shows the Talent Suite Administration screen in the Admin application. It is followed by a table that lists the user types you can enter:

admin_user_types.jpg

Table 30. Talent Suite Administration (Admin application) User Types

TS_ADMIN_USER_TYPE Field

Access To

ADMIN (configure ALL administrative tasks)

Perform ALL Admin application administrative tasks: configure users, Single Sign-On (SSO), security (password policy and 2-step verification), branding, and access to Admin application help.

Note: To limit Admin application functionality, refer to the entries that follows.

ADMIN_MANAGE_USERS (only configure users: search, add, import/export)

Manage Users → Search users

Manage Users → Add new user

Manage Users → Import users

Manage Users → Export users

ADMIN_SECURITY (only configure security: password policy and 2-step verification)

Security → Password Policies Security → 2-Step Verification

ADMIN_BRANDING (only configure branding)

Branding


Refer to the Talent Suite User types from this page