Utilizing Third-Party Approver: I-9 Section 2
  • 27 Feb 2024
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Utilizing Third-Party Approver: I-9 Section 2

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Article Summary

Abstract

Utilizing a Third-Party Approver allows people other than the new hire or onboard manager to approve I-9 Section 2.

USE IN ONBOARD NEW HIRE

A new hire does not enter third-party approver details for I-9 Section 2. Note: Previously, there were fields in the interface that allowed new hires to enter third-party details. These fields were removed from the interface.

USE IN ONBOARD MANAGER

Onboarding managers are assigned an Assign I-9 Approver task where they can select the approver type (internal/external) for the I-9, and also add external approvers. Note: For third-party approval, Infinite Talent employees were removed from the External list and were properly listed in the Internal list.

  • Internal Approvers. This is a prepopulated list of internal third-party approvers. Note: Administrators must use the user import feature in the Admin application to do a one-time sync to give all their necessary Talent Suite users access to Onboard and assign them to the THIRD-PARTY-USERGROUP user group.

  • External Approvers. This is a prepopulated list of external third-party approvers. They are not employees, but need to approve I-9 Section 2 (for example, external legal counsel). Note: All existing third-party approvers who were previously created from I-9 Section 1 are shown as External Approvers. If clients want to move any of the approvers from External to Internal, they must create a maintenance ticket that contains the list of users who will be assigned as internal approvers.

  • Add External Approvers. This allows users to add external approvers on the fly. Users cannot use this option to add existing employees who do not have access to Onboard.

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Select an Approver Type: Internal Approvers:

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Select an Approver Type: External Approvers: Note: When an onboarding manager selects an External Approver, that person receives an email with a link to access and complete Form I-9. The approver can copy the URL into their browser and complete the form. If approvers have not used Onboard, they receive a separate email with login credentials.

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Add External Approver:

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Reopen Assign I-9 Approver:

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