What Are State Tax Withholding Forms?

Abstract

State tax withholding forms are United States and Canada state forms. Employers use the form to ensure the correct amount of state/local income tax is withheld from a hire's pay.

Onboard is set up to manage state/local tax withholding forms.

Not every state uses a state tax withholding form; some states use Form W-4 as their state withholding form; and some states use their own version of Form W-4 (and can have multiple forms).

In Onboard:

• Depending on how Onboard is set up, a new hire's state of residence (state where the hire lives) or state of employment (state where the hire works) triggers the state/local tax withholding forms the hire must complete.

• State/local tax withholding forms are required tasks, but some forms allow a new hire to opt out of completing a form.

• The electronic signature (eSignature) used by a new hire to sign state/local tax forms lawfully represent the signature that the person would typically provide on a hard copy of the form.

• The fields in state/local tax withholding forms are not automatically prepopulated with new hire information. The only way for this information to prepopulate is if the new hire already filled in the same information on another state/local form.

For more information about state withholding tax, refer to the following: Publication 15 (Employer's Tax Guide)