Update the OFCCP Disability 503 Form

Abstract

Product: Workbench

OFCCP Disability 503 Form Update to the BrassRings Base Library

The updated Office of Federal Contract Compliance Programs (OFCCP) Disability Form is available for clients to request. Per the OFCCP, US government federal contractors and subcontractors must implement the new form by July 25, 2023. Clients are advised to discuss these changes with their Legal and Compliance departments to determine the best path forward for their organization.

1. With your organization’s Legal and Compliance departments, review whether your organization needs to update the existing Disability 503 form.

2. Determine whether the updates need to be made with published revisions, or whether a new form needs to be used.

   • Note: When edits are made to an existing form in Workbench, those changes are immediately reflected on all instances of that form in BrassRing including forms that are completed and saved on a candidate’s talent record.

3. Review the areas of impact to determine the best course of action. This is not an all-inclusive list. Each client should review their own system to determine any impacts and usage of the Disability 503 form.

   • Gateway Questionnaires

   • Candidate form auto-fills from the existing Disability 503 form

   • Communication and Document Templates

   • RAM triggers

   • Reporting (Metrics Dashboard, and the Data Insight Tool)

   • Integrations (candidate exports, form imports, BrassRing to Onboard export)

   • Any other manual recruitment tasks that involve this form. (eLinking Blank Form, or manual posting of this form to the Candidate Zone)

4. If a new form is needed, clients can request the updated form by entering a support case with the Global Support Center (GSC) or reaching out to our product expert team at ([email protected]). The form will be published into the candidate forms list in the staging environment.

5. Based on the system impact review, update the affected areas by using Workbench self-service.

Text Widgets to display the form text

For clients that use text widgets on the Gateway Questionnaires to display the text of the form rather than pulling from form fields, the text widgets are provided for your convenience. This is a recommended configuration for the Disability 503 page. For more information on creating widgets, see Administer Gateway Questionnaire Widgets.

Text Widget 1

Text Widget 1 code contains Question ID (QID) numbers specific to each client. For example, the QUI number for a name field might be [126474].

To find QIDs in Workbench:

1. Select Tools → Forms → Candidate Forms.

2. Select Database mappings.

3. Find and note the Name Field QID number, Date Field QID number, and the Employee ID QID number for the fields that reside on the 503 Disability Form.

4. Copy the code into the widget and replace the bold QID number text with your organization's QID number for that field.

<style type="text/css">body.yui-skin-sam input, body.yui-skin-sam span, body.yui-skinsam li, body.yui-skin-sam b, body.yui-skin-sam td.guardAgainstInvalidMarkup{font-size:
14px !important} body.yui-skin-sam center{font-size: 16px;} .staticTextLiner{width:99%!
important;background-color:white!important;} div.fontStyle_h3{background-color:white!
important} .guardAgainstInvalidMarkup{background-color:white!important;} hr{color:black!
important;} @media screen and (-webkit-min-device-pixel-ratio:0){ .staticTextLiner
tr td {width:5000px!important;}} </style><center><b>Voluntary Self-Identification of
Disability</b></center><div style="clear: both";><p style="font-weight:normal; fontsize: 11px; float: left;">Form CC-305<br>Page 1 of 1</p><p style="font-weight:normal;
font-size: 11px; float: right;">OMB Control Number 1250-0005<br>Expires 04/30/2026</p></
div>
<style type="text/css">
@media only screen and (min-width: 900px){
.lcol-1{background-color:#fff !important;}
.fieldcontain.question-Name Field QID number-container.custom, .fieldcontain.question-Date Field QID number-container.custom {
 width: 50%;
 float: left;
 background-color: inherit;
}
.fieldcontain.question-Employee ID Field QID number-container.custom
{
width:50%;
}
.ui-controlgroup.ui-controlgroup-horizontal.ui-corner-all.ui-mini{line-height:0px;margintop:4px !important;}
.applyFlow .ListView ul {
margin-top: 10px !important;
}
.applyFlow .ListView ul li {
 font-size: 14px !important;
 padding: 0px !important;}
td:nth-child(1)>ul {
    width: 63% !important;
}
td:nth-child(2)>ul {
 width: 89% !important;
}
td:nth-child(3)>ul {
 width: 61% !important;
 margin-right: 10px !important;}
}
@media only screen and (max-width: 768px){
.applyFlow .ListView ul {
margin-top: 10px !important;
margin-left:13px !important;
} 
.applyFlow .ListView ul li {
font-size: 11px !important;
padding: 0px !important;
}
td:nth-child(1)>ul {
    width: 60% !important;
}
td:nth-child(2)>ul
{
width: 84% !important;
}
 td:nth-child(3)>ul
{
width: 52% !important;
margin-right: 10px !important;
}
}
</style>

Text Widget 2

Added after the [Name] and [Date] fields.

<div style="border:solid 1px black;padding:1.8px"><div style="border:solid 1px black;padding:5px;font-weight:bold;">
<center><b>Why are you being asked to complete this form?</b></center></div></div><span style="font-weight:normal;"><br>
We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities.
 We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. 
To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this 
question at least every five years.</span><span style="font-weight:normal;"><br><br>Completing this form is voluntary, and we hope that you will choose
to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not 
harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance 
Programs (OFCCP) website at <a href="https://www.dol.gov/ofccp" target="_blank">www.dol.gov/ofccp</a>.</span><br><br>
<div style="border:solid 1px black;padding:1.8px"><div style="border:solid 1px black;padding:5px;font-weight:bold;"><center>
<b>How do you know if you have a disability?</b></center></div></div><span style="font-weight:normal"><br>A disability is a condition that substantially 
limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. <b>Disabilities 
include, but are not limited to:</b></span><span style="font-weight:normal;font-size:12px!important"><table><tbody><tr>
<td style="font-weight:normal;font-size:11px!important; display:table-cell;"><ul><li>Alcohol or other substance use disorder 
(not currently using drugs illegally)</li><li>Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS</li>
<li>Blind or low vision</li><li>Cancer (past or present)</li><li>Cardiovascular or heart disease</li><li>Celiac disease</li><li>Cerebral palsy</li>
<li>Deaf or serious difficulty hearing</li><li>Diabetes</li></ul></td><td style="font-weight:normal;font-size:11px!important;display:table-cell;">
<ul><li>Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders</li>
<li>Epilepsy or other seizure disorder</li><li>Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome</li>
<li>Intellectual or developmental disability</li><li>Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, 
schizophrenia, PTSD</li><li>Missing limbs or partially missing limbs</li><li>Mobility impairment, benefiting from the use of a wheelchair, scooter, 
walker, leg brace(s) and/or other supports</li></ul></td><td style="font-weight:normal;font-size:11px!important;display:table-cell;"><ul>
<li>Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)</li><li>Neurodivergence, for example, 
attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities</li>
<li>Partial or complete paralysis (any cause)</li><li>Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema</li>
<li>Short stature (dwarfism)</li><li>Traumatic brain injury</li></ul></td></tr></tbody></table></span>

Text Widget 3

<span >PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 
1995 no persons are required to respond to a collection of information unless such collection displays a 
valid OMB control number. This survey should take about 5 minutes to complete.</span>